Features
VendorVault tracks the insurance certificates, licenses and certifications your vendors must hold, and tells you who is compliant. Every feature is included in every plan.
Compliance status per requirement
See every vendor against every requirement: compliant, expiring within 30 days, expired or missing.
Vendor self-service portal
Each vendor gets a private link to upload their own documents. No account, no login, nothing to pay.
Automated reminders
Vendors are emailed 30, 14 and 7 days before expiry, on expiry, and when a document is missing. One email per vendor per run.
Admin digest
Admins receive a daily summary of vendors who are not compliant. No digest is sent when nothing needs attention.
Coverage minimums
Set a minimum coverage amount on a requirement, such as General Liability of at least $1M, and record each document's coverage amount.
Team roles
Invite teammates and give each one a role, so only the people who need access to records have it.
Audit log
An activity log records uploads, vendor edits, role changes and exports, with who made each change and when.
CSV and zip export
Export your vendors and documents as CSV and zip files whenever you need them, including on a read-only account.
Feature list
From requirement to reminder
Step 1
Set your requirements
Define the documents every vendor must hold, such as General Liability insurance, Workers Comp or a contractor license, with a minimum coverage amount where it applies.
Step 2
Vendors upload through a private link
Send each vendor their private link. They choose the requirement, upload the file and enter the expiry date. They never need an account.
Step 3
Reminders run and status stays live
VendorVault reminds vendors before their paperwork lapses and keeps your dashboard showing who is compliant, expiring, expired or missing.
Start with a 14-day free trial. No credit card required.